Training settings

A Instructor, or admin can change Training settings in Administration > Training administration > Edit settings.

General

Training full name

This is the name of the Training. It is displayed as a link on Training lists on the Front page and on the Dashboard and in reports. It is also used in the browser title bar when the Training is viewed.

The capability LMS/Training:changefullname controls whether a user can edit the Training full name.

Short name

Many institutions have a shorthand way of referring to a Training, such as BP102 or COMMS. Even if you do not already have such a name for your Training, make one up here. It will be used in several places where the long name is not appropriate, such as the Navigation block.

The capability LMS/Training:changeshortname controls whether a user can edit the short name field.

By default, only Training full names are displayed in the list of Trainings. However an administrator can enable short names to be displayed too if required by ticking the checkbox in Administration > Site administration > Appearance > Trainings.

Training category

The site administrator may have created Training categories to help Instructors and students find their Trainings easily. Training categories may be reflected in the Navigation block.

The capability LMS/Training:changecategory controls whether a user can edit the Training category.

Training start date

This setting affects the display of logs and the weekly format topic dates.

If you use the "Weekly" Training format, the start date will appear in the first section of the Training. For example selecting 27 July, will display "27 July - 2 August" in the first section (when default display is selected for that section).

This setting will have an effect on the display of logs. This will be the earliest possible date the log activity will display.

This setting will not affect Trainings using the 'social' or 'topics' formats.

TIP: If your institution runs on a weekly schedule, you may want to consider setting the start date for Trainings on the first day of the week, like a Monday. Please note that the 'first day of the week' is set by the langconfig file of your Language, and might be different from the default Monday of the English language pack.

TIP: In general, if your Training does not have a real starting date then set the date to yesterday and use the availability setting to reveal the Training to students.

TIP: See self enrolment Training settings to prevent students from entering the Training before a certain date/time.

Training end date

The Training end date is used for determining whether a Training should be included in a user's list of Trainings. When the end date is past, the Training is no longer listed in the navigation block / drawer and is listed as past in the Training overview on students' dashboards.

The Training end date is also used for calculating the retention period before data is deleted. It may also be used by a custom report e.g. reporting activity for the duration of a Training.

Users can still enter the Training after the end date; in other words the date does not restrict access.

Calculate the end date from the number of sections

For Trainings in weekly format only, the Training end date may be calculated automatically based on the Training start date and the number of sections. If Training sections (weeks) are added or removed, the Training date is changed automatically. If 'Calculate the end date from the number of sections' is ticked, the Training end date can not be set manually.

Training visibility

Here you can "hide" your Training completely. It will not appear in the list of Trainings, except for managers, Training creators, Instructors and any other users with the view hidden Trainings capability. Even if students try to access the Training URL directly, they will not be allowed to enter.

The hide/show Trainings capability controls whether a user can hide a Training.

Training ID number

The ID number is an alphanumeric field. It has several potential uses. Generally, it is not displayed to students. However, it can be used to match this Training against an external system's ID, as your Training catalogue ID or can be used in the certificate module as a printed field.

The capability LMS/Training:changeidnumber controls whether a user can edit the ID number.

Description

Training summary

The summary appears on the Training listings page. This field is searched when searching for a Training and also appears in the Training/Site description block.

The capability LMS/Training:changesummary controls whether a user can edit the Training summary.

Training image

An image (and if allowed by the administrator, other file types) may be attached to the Training summary. They will be accessible by anyone from outside of the Training just like the Training name and/or summary. Only users with LMS/Training:changesummary capability are able to upload/change Training summary files. Note that if this is not allowed by the administrator, then no box will appear to upload Training summary files.

By default, only jpg, gif and png file types are allowed as Training summary files. An administrator can change the allowed file types in Administration > Site administration > Appearance > Trainings.

Training format

Format

See Training formats

Hidden sections

This option allows you to decide how the hidden sections in your Training are displayed to students. By default, a small area is shown (in collapsed form, usually grey) to indicate where the hidden section is, though they still cannot actually see the hidden activities and texts. This is particularly useful in the Weekly format, so that non-class weeks are clear, or if you have quizzes you don't want your students to see.

TIP: If you choose, these non-available items can be completely hidden, so that students do not even know that sections or an activity in the Training are hidden.

Training layout

The Training layout setting determines whether the whole Training is displayed on one page or split over several pages. The setting currently applies to the topics and weekly core Training formats and contributed collapsed topics Training format only.

Teachers choose from the dropdown whether they wish to "show all sections on one page" in the familiar scrolling format, or "show one section per page".

If one section per page is selected, the Training page is abbreviated to a list of links to individual sections. If an individual section is shown, next and previous sections may be accessed via links above and below the section.

Visit the School demo site Training The Types of Sport to see the "Show one section per page" Training layout in action!

Appearance

(These settings are collapsed by default.)

Force theme

If the site administrator has allowed the Instructor to set a Training theme, this pull down menu will appear with a list of themes on the site. Teachers can use this to choose a different look for the Training from the rest of the Moodle site.

Force language

If you force a language in a Training, the interface of Moodle in this Training will be in this particular language, even if a student has selected a different preferred language in his/her personal profile.

By default editing Instructors and managers have the capability LMS/Training:forcelanguage and can select and force a language for their students. Admins can remove this capability if they do not wish Training Instructors/managers to do this.

Number of announcements

How many recent announcements from the Announcements forum should show in the Latest announcements block.

If an announcements forum is not required in the Training, this setting should be set to zero.

Show gradebook to students

Here you can decide whether to allow students to see the link to grades in the Administration block. If your Training doesn't use graded activities, it makes sense to disable this. If grades are used and this link is disabled, students can still see their grade from the actual activity itself, such as an assignment

Show activity reports

Here you can decide whether to show students their activity reports. Doing so places a load on the server however, which is why the setting is disabled by default.

Files and uploads

(These settings are collapsed by default.)

Maximum upload size

Here you can decide the largest size of file that students can upload to a Training. The site administrator can determine sizes available for the Instructor to select.

Editing Instructors or other users may be allowed to upload files larger than the maximum size by giving them the capability LMS/Training:ignorefilesizelimits

Completion tracking

(These settings are collapsed by default.)

Completion tracking must be enabled for Activity completion. Training completion criteria may also be based upon Activity completion values found in the activity's settings.

Groups

Group mode

Here you can define the group mode at the Training level by a pull down menu. "No groups", "Separate groups" and "Visible groups" are the choices. The selected setting will be the default group mode for all activities defined within that Training. The group setting can affect what users see in the participants list and who they can interact with in activities.

Force

If the group mode is "forced" at a Training-level, then this particular group mode will be applied to every activity in that Training. This will override any activities that may have a special group setting.

Default grouping

If groupings are enabled, a default grouping for Training activities and resources may be set.

Role renaming

(These settings are collapsed by default.)

You can rename the roles used in your Training. For example, you may wish to rename the Teacher role as "Facilitator", "Tutor" or "Guide". These new role names will appear within the Training. For example on the participants and the override permissions pages.

Please note that the site administrator may have changed the names or added new roles. These names will appear and the Instructor may rename them.

If you want the word for 'Teacher' to be different in all Trainings on the site, a site admin can edit the roles of Instructor and non-editing Instructor in Administration > Site administration > Users > Permissions > Define roles and change the custom full name there.

Tags

Teachers can add Training tags here, either new tags or official tags. See Using tags for more information.

Training custom fields

If enabled by the administrator in Site administration / Trainings / Training custom fields, fields may be made available here for the Instructor to configure: Template:MediaPlayer

Site administration settings

An administrator can set Training default settings in Administration > Site administration > Trainings > Training default settings.

The maximum number of weeks/topics may be set for all Trainings on the site. The default value is 52.

Training custom fields may be added from Site administration / Trainings / Training custom fields and then configured by the Instructor in the Training settings.

Preventing Instructors from editing Training settings

Any/all of the following fields - Training full name, short name, ID number and category, summary - may be locked to prevent Instructors from editing them. To do so:

1. Access Site Administration > Users > Permissions > Define roles.
2. Click the edit icon opposite the Instructor role.
3. Change any/all of the capabilities LMS/Training:changefullname, LMS/Training:changeshortname, LMS/Training:changeidnumber, LMS/Training:changecategory, LMS/Training:changesummary from allow to not set.
4. Click the "Save changes" button at the bottom of the page.